Information for Delegates

General Information

All the plenaries, parallel and poster sessions are in the main building, the Gilbert Scott building.

  • Registration: Hunter Halls
  • Plenaries: Bute Hall
  • Parallels: Bute Hall, Fore Hall, G226, G255, G466
  • Posters: Hunter Halls
  • RAS community afternoon: Bute Hall
  • Business Lunches: Randolph Hall, Turnbull Room, Melville Room, Senate Room, Fore hall

Note that the Randolph Hall, Turnbull Room, Melville Room, Senate Room are all just south of the Bute Hall on the same level. These can be accessed from the staircase at the oppostie end of the cloisters to the Bute Hall.

Main Building
University of Glasgow main building, the Gilbert Scott building, PDF version.

Registration

The registration desk is in the Hunter Halls, Gilbert Scott building. This is also where the posters, coffee and exhibitor stands will be.

The registration desk isn't just for registration but also where we can try to answer any queries you have. It will be open:

  • Monday: 10.00 - 18.00
  • Tuesday-Thursday: 08.30 - 17.30
  • Friday: 08.30 - 14.00

Coffee Breaks & Lunch

Fraser building
Catering is on Level 3 of the Fraser Building

The coffee breaks will take place in the Hunter Halls, next to the poster and exhibitor stands.

Your lunch card will work in any University of Glasgow catering outlet during the week. The Fraser building, across the street from the main building, contains a large new dining hall on Level 3 with a range of take-a-away and sit down options. On Level 1 of the Fraser building there is an ATM machine.

Sports/Gym Facilities

The Stevenson building (or 'stevie') is a few minutes walk (77 Oakfield Avenue) from the Gilbert Scott building and contains a 25m swimming pool, steam room, sauna, squash courts and a variety of fitness suites (cardio, strength). NAM2010 delegates can use these facilities at the rate of £3.75 per visit to the building upon showing your conference badge.

Wi-Fi Access

Wireless Internet access is available in most places on the campus and will be provided free to all delegates. Wireless access cannot be guaranteed for delegates registering after 24th March.

Delegates should note that they must make use of the University of Glasgow IT facilities in a responsible manner, and abide by the Regulations and Code of Conduct for the Use of Information Technology Facilities at the University of Glasgow, including the Acceptable Use of IT Facilities Policy and the JANET Acceptable Use Policy.

In addition, Eduroam users may be able to connect to the University eduroam network. You will need an Eduroam ID and password from your home institution, so if you wish to access this service please obtain one before arriving in Glasgow.

Author Instructions

Posters

The maximum poster size is A0 portrait (841mm wide by 1189mm tall).

There will be two dedicated poster viewing session from 17.30 to 19.00 on the Tuesday 13th and Thursday 15th, though all posters will be up for whole week. We will provide Velcro tape to attach your poster to the boards.

Posters can go up from 10am Monday 12th and need to be taken down by lunchtime Friday 16th.

Poster Prizes: This year, poster prizes are sponsored by the Royal Society of Edinburgh Robert Cormack Bequest and by Cambridge University Press. These will be awarded for the best posters and runners-up, in each of astronomy and UKSP/MIST, which have a PhD student as first author. There will also be an award for the best student poster in the meeting overall. Students who wish to have their posters considered for a prize will be able to pick up a sign indicating this at the registration desk.


Talks

We strongly recommend that speakers write their talks with an appropriate amount of content and slides for the time allocated. Typically 1 slide per 90 seconds is advised.

Each session room will be equipped with a computer connected to a projector running windows xp/sp3 or 7, able to display Powerpoint 2007 and earlier, and PDF.

We strongly encourage speakers to have their presentation on a memory stick and to upload it on the projecting computer before the start of their session to avoid delays.

There will be facilities to connect a laptop via VGA to the projector but it will be at the session organiser's discretion to let you do this. If your laptop does not have a standard VGA connector (i.e. mac's with mini/micro DVI connectors) you will have to supply the adapter yourself.

Session Organiser/Convenor Instructions

We ask the covenor's to keep their sessions time. To do so we suggest that the covenors get their sessions' talks uploaded onto a single machine and test before the session begins. We also suggest that you make use of the timing equipment in the room. The student helpers in each lecture room will be able to help with this.